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Different Types of Data Backups That Can Save Your Business

Do you need an exclusive enterprise-level data backup facility to save your business? Here, we provide you an extensive guide to ensure data backups, facilitating your business’ growth and security.

The most significant asset of any business is data. No business can afford to lose its clients’ sensitive data, risking its reputation and ruining relationships with current, and future customers.

The repercussions of data loss are so severe that almost every company keeps data backups on the ready. Prioritize the speed of data recovery, the strengthening of the security system, the training of employees to make better use of storage devices, and be sure to have backups ready for worst-case scenarios

With cyberattacks on the rise, we offer the following to better prepare yourself should a breach occur.

What is Data Backup and Recovery?

Data backup and recovery is any form of data protection and retrieval, be it from potential breaches, file corruption, or system crash. Data backups can be utilized for restoring selected computer systems or servers etc.

However, more complex systems like active directory servers, computer clusters, and database servers require more specialized recovery systems to be restored.

It is important to distinguish both data backup and data recovery. The former is used as a pre-existing copy of data at the time of data failure, while the latter retrieves lost data, putting it to its original state before the problem arose disaster.

As the selected data is manipulated before storage, the process may include methods like compression, encryption, de-duplication multiplexing, refactoring, or staging.

The Challenges of Data Management and Backup and their Solutions

Data backup and management have always been a difficult process, especially now as more complex software creates files that are significantly larger than in the past.

The following are examples of some of these challenges, and how to make them more manageable:

Ensuring Reliably Scheduled Backups:

The biggest data backup challenge is ensuring that backups occur on a timely, scheduled basis. This means confirming that backups are actually happening, as well as retrieving the correct data.

Even if the backup software confirms the completion of the backup process, you should always double-check. Rather than having multiple services back up your data, streamline it all into a central repository to make access simpler.

Inversely, do not rely on one IT expert to fix everything for you, form a group of two or more IT professionals who looks at the entire backup process, to make sure you are receiving the best options.

Preventing Missing and Corrupted Data:

Having a file get corrupted or outright losing it altogether is one of the worst scenarios for anyone, let alone an entire business.

The good news is losses like these can be mitigated. If you keep track of data received and sent out on a daily basis, it’s a lot easier to notice when something is missing in the first place. Some businesses can afford certain levels of data loss (a few hours or days of files), while others rely on frequent backups.

Cloud backup or application-aware backup strategies are effective in this case. Incredibly easy to set up, you can use your mobile device with cloud storage technologies, and enjoy automatic data recovery.

Aligning Data Backup Needs with Application Architecture Requirements:

There have always been issues aligning data backup needs with application requirements. For any data collection system devised, a data backup plan is a must.

It is easier than ever today, as backup solutions can be customized to application needs using API-driven cloud-provided services.

Accurately prioritizing data:

Data management and backup become more difficult when you have to decipher what data is essential and what is not. Therefore, prioritize documents from high valued customers when backing up your system.

To adequately meet these challenges, you must formulate a detailed framework that is easy to understand by all key business stakeholders. This will assist with the process mentioned above, making it easier to know which data to restore immediately after a system failure.

Protecting against ransomware:

Last but not least, shielding data against ransomware or any malware attack is one of the greatest problems faced by companies today, your company’s exposure to some form of it is almost guaranteed.

To meet this challenge, keep security software up to date to make sure it can spot and neutralize suspicious activity that threatens to restrict access to or damage backup resources.

The 3-2-1 strategy {having three (3) copies of data, stored on two (2) separate storage devices, and one (1) copy must be kept offsite} proves to be the best solution to this problem, as seen in the following.

What Does 3-2-1 Mean for Backup and Recovery, and How Do I Implement It.

A Modern business’s success is contingent on customer data, data that at any time could be lost due to cyberattacks, system failure, or data deletion.

To combat this, be recovery ready with a plan to retrieve lost files, the 3-2-1 plan being a great example. To reiterate, a 3-2-1 plan is performed by having three copies of data, stored on two separate forms of storage media, with one copy kept offsite (including cloud storage) in a remote location.

To implement this strategy into your business, take a look at the steps below.

Step 1 – Formulate a minimum of three copies- where the first copy will be your primary data source and stored on an internal hard drive.

Step 2 – Move the two backup files into two separate storage media sources- your first copy to an external hard drive and the second copy on another device, like an SD card or USB. Furthermore, you can also save two copies on internal hard drives, as long they are saved in different locations.

Step 3 – Create an offsite backup in a remote location. Should you may not have access to a physical offsite location to store data, cloud storage is a good alternative.

By using the 3-2-1 rule in your business, you can have peace of mind knowing that you are well protected from any form of data loss.

The Challenge with Backup and Recovery Point Products

There are separate security systems and products for almost all applications or platforms that store data, each system having unique infrastructure, licenses, schedules, and user interfaces, all of which require you as the consumer to operate and manage the system. Even aside from those factors, you should also consider the following.

Cost: The expenses in deploying multiple solutions and customizing the same to cover your data needs is higher than ever.

Time: Time investment is the key to efficiently manage multiple products so they operate as one single unit.

Energy: The human resource of your enterprise must be dedicated enough to contribute their labor for connecting the distinct point products.

To effectively manage point products and their resulted complex environment, you need to have been prepared to spend more money, time, and energy.

Create a comprehensive solution for not only reviewing the latest data backup and recovery methods but also address future backup needs, and discern which service will be the best option.

Your comprehensive data backup strategy must include three principles – simplicity (easy to manage, utilize and store data for future use), cost-optimization (manage tasks, growth, and cost so as to ensure predictability and budget formation), and flexibility (adaptable in any situation).

Different Types of Data Backups That Can Save Your Business

Below are the different kinds of data backups that safeguard your business during worst-case scenarios.

  1. Full Data

As the name suggests, it is a basic and complete data backup solution, performed by copying all important data onto a separate media set like a disk or tape, making it very convenient to access. Although, keep in mind the backup process requires substantial storage space, and takes a long time to complete. “Full backup” remains the baseline to which further backup types are applied.

  1. Incremental

An incremental backup incorporates data that is recent or is part of changes being made since the latest backup. Contrary to the full data backup process, incremental data backup requires less storage space and is somewhat faster, but the process of restoring the information takes longer.

  1. Differential

Differential backup and incremental backup are more or less identical since both contain more recent data, i.e., changes that were made after the previous backup. The only distinction is that differential backup uses more storage space, but has a faster restore time than incremental.

  1. Mixed

As the name implies, this is a mixture of all the types of data backup mentioned previously- full backup, incremental backup, and differential backup.  The sequence starts with a full backup, then the scheduled incremental or differential backups.

  1. Mirror

A mirror backup replicates the process followed by a full data backup (copying the data that is being backed up). Yet, there lies a major difference between the two- if the original file is deleted, it will automatically be deleted in the mirror backup too. Therefore, be cautious when moving original files because if something happens to it, the document could be lost permanently.

  1. Full Computer

A full computer backup is a process of copying all information available on your computer. Requiring a special software to perform, all data files, all information on your hard drives, solid-state drives, what have you, will be copied and saved. Using this backup method has the added benefit of redeeming your computer to previously backed up states whenever needed.

  1. Local

A local backup emphasizes the location of your storage source. It must be in close proximity to the original source, for instance, an internal or external hard drive. The effectiveness of this type of backup is due to its convenience, and the fact that it shields against hard drive failures and virus attacks. It is a fast means of restoring data and is easy to use.

  1. Offsite

An offsite backup, as the name suggests, refers to the process of backing up data at a location away from your data original source. The initial backup can be done locally, and then transferred to another location. One of the advantages of an offsite backup is that you do not have to worry about your data should something occur at your company’s primary location. For instance, if you lose your original files in a flood or fire, you will still have access to the original data.

  1. Cloud

The cloud is one such data backup type that almost all businesses utilize. In cloud backup, your data is stored over the internet and can be accessed from any computer, anytime and anywhere in the world. You need not bother about protection from workplace accidents or natural disasters (at least in regard to data) since all your data is stored in the cloud.

The Keys to Success in an Enterprise Backup Strategy

Speed and accuracy:
We often tend to forget the need for accuracy and consider it of less importance than the speed of recovery. While speed is obviously important, keep in mind which files it should be prioritized for retrieval, as you wouldn’t want unimportant information to bog down the time it takes to get the actually needed data.

Reliability:
It is vital to own scalable data protection architecture to maximize security and data retrieval effectiveness.

Performance:
For a safe and unwavering method of data backup, pay attention to the performance of the services being used. The data should be restored in a defined operating window, providing incremental backups and causing no adverse effect on the client-to-business relationships.

Protection:
In an enterprise backup strategy, the most important priority is the protection of data. You must ensure that the data of your client is completely secure, and can be retrieved as and when required.

The total cost of ownership (TCO):
TCO is key to the success of an enterprise backup strategy. Here, all you need is a tiered storage strategy. This optimizes the recovery to use differing levels of performance depending on the value of the data being retrieved, putting the most sensitive information on the highest tier.

Native integration into platforms:
Always account for workloads in different platforms and applications such as cloud, on-premises, hybrid platforms, SaaS datasets, etc. Doing so will strengthen your delivery of reporting and analytics assisting in decision making.

Data Backup and Protection for Your Entire Environment

Progression invites problems. As the world progresses, new dangers are at every turn. Although most businesses have data backup provisions, absolute security and protection are hard to promise.

Even still, there are plenty of backup solutions that safeguard and recover data when necessary, something that any business regardless of size should invest in.

Keep in mind, your employee’s mobile phones and laptops are easy targets for cybercriminals, so all staff should have endpoint protection in their device so to recover data easily.

All that is necessary to protect you, your business, and your relationships with your clients, is to have strong data backup features in your system. Establishing a standard of accountability with the consumer is paramount, as they are entrusting you with their private information. Back up client’s data effectively, and they will remain a client for the foreseeable future.

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