It does not matter which industry you are working in, it is likely that you are constantly handling lots of data of individuals whom you may call clients, customers, members, patients or even service users. You may be storing their personal information from their names, addresses to even sensitive data like their banking details as well as Data Privacy.
It is easy to manage as long as it is in small quantities but when the amount of data exceeds to unmanageable levels there is a general lack of concern that is common among most organizations that grow quickly. Other contributing factors for this is that over the years when an organization had been managing small quantities of data, it wouldn’t cost them as much to secure it but once the volume increases then it is a whole other ball game. This problem arises even when there are mergers and acquisitions as there is a huge influx of new data from the other company pooling in with the existing ones. Data Privacy
The level of risk and danger of holding such vast volumes of data has been brought to light in the recent past with the high profile data breaches which are becoming more frequent. There are also some laws in place for negligence in protecting this data that is enforced by the EU which is known as EU GDPR (European Union General Data Protection Regulation). This has woken up large corporations and small business to the risk of this due to the penalties imposed on the organizations that lose sensitive data due to such negligence. Apart from these fines imposed by the government, the customers are shaken up by the recent events like the scandals of Facebook and Cambridge Analytica as well and are vetting companies before providing their personal information. Here are some tips to better secure data and protect them from being stolen. Here are some ways to better secure your company’s data,
Get to know your data
To begin with, identify all different types of Data Privacy that your company has in its possession and where they are being stored. If you are not able to track some data then you will have to map out the entire data storage structure of your company and then identify where everything is. You will also need to track data to see where it travels from when it first enters your organization be it digitally or even physically in the form of hard copies. Now you can finally register where the data finally ends up. According to the laws set by the EU GDPR, all customers that provide you their data have an inherent right to be forgotten from all the company’s records upon request. This means that you must be able to completely delete all their personal data if they request you to do so. This makes it essential for you to know exactly where it is stored to carry out this task effectively and efficiently.
Less is More
One way to minimize the risk of the amount of vulnerable data that can be stolen is to just ask the customers what you need and nothing more. This will enable you to save valuable time and storage space when your organization is dealing with securely managing massive volumes of data. Also, the more information you possess, the more risk you carry of being targetted by hackers as they are looking to steal maximum information for the minimum amount of work. So just by storing as little information of your customers as possible, you can minimize the risk of being attacked drastically.
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