Office 365 is one of the essential tools for all businesses. With all the important mails and communications being held via Office 365, companies need to take necessary steps to make it secure.
Here are a few easy ways to secure your Office 365 account.
Set up multi-factor authentication
Using multi-factor authentication is one of the easiest and most effective ways to secure your Office 365. Multi-factor authentication means that when you login, you’ll need to enter a code received on your phone to access your account. This way, hackers would not be able to access your account even if they know your password. So, ask your Managed IT Services New York team to set up multi-factor authentication to your Office 365 account.
Train your users
With phishing attacks becoming more common, every company needs a strong culture of security awareness. Make sure your Manhattan IT Support team spends enough time educating the users to use Office 365 and other digital products in the right way.
Use dedicated admin accounts
Admin accounts used to manage Office 365 have increased privileges. Therefore, these accounts can be a target for cybercriminals and hackers. In most organizations, the IT Support Manhattan team manages the admin account. Make sure the admins are using separate accounts for regular, non-admin use and admin account only when necessary. Besides, also ensure that the admin accounts have multi-factor authentication, and their passwords are changed regularly.
Increase protection against malware and ransomware
E-mails are one of the go-to channels for cyber attackers. Ask your Business IT Support Manhattan team to implement the necessary protection against malware by blocking file types that are commonly used for malware. Hackers also use ransomware to attack Office 365. You can protect against ransomware by various mail flow rules to block common ransomware extensions.
Moreover, warn your users before opening Office file attachments that consist of macros. Ransomware can be hidden in macros, so it is advisable not to open such files. Also, instruct the employees not to open any unidentified file. If there is any confusion, ask them to consult the IT team before opening the file.
Disable auto-forwarding for e-mail
Hackers can gain access to an employee/user’s mailbox and exfiltrate the e-mail by enabling auto-forwarding for e-mail. Moreover, this can happen without even the user becoming aware of it. To prevent this, ask your Managed IT Services New York to “Create a new rule” in the Exchange Admin Center of Office 365.
Use Office Message Encryption
Office Message Encryption is a feature that comes with Microsoft 365 and is already enabled. This feature allows you to send encrypted e-mail messages to people within and outside your organization. If your Office 365 doesn’t have the Encryption feature available, ask your Manhattan IT Support team to do so.
Protect your e-mail from phishing attempts
Microsoft 365 provides targeted anti-phishing protection if you have configured one or more custom domains. The ATP anti-phishing protection feature helps in protecting your organization from various types of phishing attacks. Ask your IT Support Manhattan team for help if you’re not sure whether you’ve configured a custom domain or not.
Conclusion
Office 365 is probably one of the most important tools a business uses. It contains copious amounts of sensitive business information, which attracts cyber attackers and hackers. However, you can ensure the protection of your Office 365 account if your Business IT Support Manhattan team follows the steps discussed above.
